WHERE TO MANAGE EMPLOYEES
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Open Settings → Users while the Time Clock module is selected in the hub switcher.
Employee setup for punching is configured on the Users page, not a separate Time Clock employees screen.
ADD A NEW PUNCH-ROSTER EMPLOYEE
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1. Click Add User (or edit an existing user).
2. Under Hub login & punch roster, choose an employee type:
- Punch roster only — kiosk punch, no hub login (most hourly staff)
- Full access — hub login & punch roster
- Hub login only — no punch roster
- Custom — pick hub login and punch roster independently
3. If On punch roster is enabled:
- Enter a unique Time Clock ID (4 digits). Do not share this on public employee lists.
- For multi-store locations, select the Time Clock store where this person punches.
4. If Hub login is enabled, set username and password.
5. Save.
KIOSK-ONLY EMPLOYEES
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Punch-roster-only staff do not sign in to the hub. A username may be generated internally for system use — they only need their Time Clock ID at the kiosk.
MULTI-STORE ASSIGNMENTS
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- Punch roster employees are assigned to one store for kiosk punching.
- Hub login users may also have Price Comparison store assignments when configured in the Price Comparison module.
TIPS
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- Use a unique 4-digit ID per employee. IDs are private — employees type them at the kiosk like a PIN.
- Deactivate users who leave rather than deleting, to preserve timesheet history.
- Settings → General includes a future Sync from MicroBiz option when MicroBiz exposes an employees API.
RELATED ARTICLES
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- Punch in and out at the kiosk
- Time Clock roles and permissions