The system is designed to be able to receive partial POs. 


From the PO record, press the blue 'Receive PO' button at the bottom right of the PO.  This will create a Vendor Shipment receiving document for the selected PO.




In the Vendor Shipment, compare the items actually received to the lines shown on the Vendor Shipment grid. 


If an item on the purchase order was not included in the shipment, you should remove this line from the vendor shipment.  To do this, select the line item missing from the shipment, and press the 'Remove Line' button from the Action Panel.


If you received some but not all of the units ordered on the PO, you can edit the quantity received of the line item in the vendor shipment grid so it shows only the number received in this vendor shipment.


After your edits, the vendor shipment record should show only the items received in this shipment.   You can the complete the partial receipt in the vendor shipment by pressing the Mark Complete button.




If its a partial shipment of a PO (i.e. not all items on the PO were sent by the vendor), the PO will remain Open.  On the open PO, lines that have been fully received will be marked as 'Closed'  - and lines not fully received will be remain active with the line also displaying the items the items received vs ordered.





If you will never be shipped a line item missing from a PO (e.g. if the item was discontinued by the vendor), you can select the line and mark it as 'Cancelled/Closed' using the Action Menu. If all lines have been received or cancelled, you will be allowed to mark the PO to be closed.





It you are subsequently shipped the items by the vendor in a second shipment, you would click the blue 'Receive PO' button on the PO, which will create a second Vendor Shipment including all the items not received on the first PO.

You would then follow the same steps above to count/confirm the items on the second Vendor Shipment.  

If the items received in the second vendor shipment fully complete all the items on the PO, the PO will automatically be marked as Closed when you mark the vendor shipment Complete.