Inventory Overview

 

Inventory provides you the ability to receive supplier & distributor shipments, track supplier and distributor orders and adjust your inventory levels. 

Advanced Settings That Affect This


Go to Settings>>General Column>> Advanced Settings>>Inventory Settings  which will display the Advanced Settings that impact Inventory.





  • Default Vendor PO Start Ship Days - Default value used for a vendor to calculate time between the purchase order being submitted and the items being shipped.  Can be overwritten for specific vendors in the vendor record.
  • Default Vendor PO Cancel Date Days -  Default value used for a vendor to cancel date on a PO.  Can be overwritten for specific vendors in the vendor record.
  • Default PO Bill to Address - Sets which will address will appear by default in the 'Bill to' address in a new inventory documents.
  • Default PO Ship Address - Sets which address will appear by default in the 'Ship to' address in a new inventory documents.
  • Default Vendor PO Expected Days - Default value which will helps calculate the 'Expected Date' field in a new inventory documents.  Can be overwritten for specific vendors in the vendor record.
  • Default Vendor Order Pay Terms - Default value which will appear in the 'Terms' field in a new inventory documents.  Can be overwritten for specific vendors in the vendor record.



Vendor Record Settings Tab Settings that Affect This


Home Screen>>Catalog Tab >> Vendors >> Vendors Settings tab:



  • Minimum Orders (Units) - Dollar amount minimum supplier order. Certain vendors require a minimum value to submit an order.
  • Default Payment Terms - Default value for 'Payment Terms' field in new POs for this vendor.   Appears on the PO.
  • Submit Order Via - Default setting for 'Submit Order Via' field on new POs for this vendor.
  • Vendor Expected Date - Used to calculate the expected receive date on orders submitted to this vendor.
  • Treat Vendor as a Distributor - The 'Treat Vendor as a Distributor' setting removed the restriction that limits the ability of a purchase order to include only items where the selected vendor is the default vendor on the selected product.  Checking this box means any item in your MicroBiz system can be ordered from this supplier. (If you want to restrict this see alternate suppliers below).



Product Record Settings Tab Settings that Affect This


Go to Home Screen>>Catalog Tab >>  Products >> Product Settings tab


  • Minimum Order Qty - For that item minimum quantity that can be ordered.
  • Discontinued item- item can be sold,shipments received and so forth but can no longer be placed on a new purchase order.



Go to Home Screen>>Catalog Tab >>  Products >> Inventory tab


  • Reorder Level - When the open stock of an item falls below this level, the system flags this item.  This flag is used to include the item in certain inventory reports as well as the automation features available to speed the process of creating purchase orders.
  • Reorder Quantity - item can be sold,shipments received and so forth but can no longer be placed on a new purchase order.
  • Replacement Cost - Cost to be used for next item added to inventory.
  • Avg Cost - MicroBiz tracks the weighted average cost of all items added to inventory.